Southern Yankee Communications

Request for Proposal


frustrated women

Read, read, and read the RFP again.

A Request for Proposal to a grant writer is like submission guidelines is to an author. You’ve got to read, read, and re-read to know what is expected of you.

Grant writing can seem overwhelming, to say the least. But I’ve found the best way to attack it is one step at a time.

The first thing I recommend people do once they find a funding agency is to scrutinize the request for proposal (RFP). Read it over and over until you have a solid grasp of what the funder wants. These are the guidelines that tell you what you need to do, and what documentation is required by the funder. Different funders require different items. Just remember to give the funding agency what they want. No matter how unimportant something seems to you, make sure it is in your proposal package. Oh, yes, and make sure it’s in the exact place they want it.

There are some things every funder is going to want from the nonprofit organization. They will need organization data and the name of a contact person. Documentation may include, but is not limited to, Federal tax ID number, Board of Directors, financial statements, Form 990, and The DUNS number, which is a unique nine-character number that identifies your organization. The federal government has adopted the use of DUNS numbers to track how federal grant money is allocated.

They will also request a description of the project/program, goals, purpose, and objectives of the organization and of course, the current operating budget. Most will require a line item budget and tell you what percentage of indirect cost you can add.

The RFP will explain what the foundation will fund.  They want to know how the money will be spent if you are awarded a grant.

The needs statement is a section in the RPF that explains how the program/project will address the needs of the community. Foundations are not interested in how funding will help the organization. They want to know their money will assist the people.

Emphasize facts and support your statistics with regional or national data. Be compelling, clear and concise. Draw the reader in with emotions. Paint a picture. Add stories of real people and how they relate to the problem or provide a solution.  Convince the funder you will be a good steward of their money.

Don’t let the request for proposal intimidate you. Take it section by section.  Know what the funder wants and give it to them.

You also have the option to hire a professional grant writer to write and submit the proposal for you.

Southern Yankee Communications can alleviate the stress associated with grant proposals. Contact us today, for a free consultation.



Image courtesy of stockimages at  Photo by stockimages.

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This entry was posted on January 30, 2016 by in My Posts, Uncategorized and tagged , , .

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